This is the website of Dawn Ellmore Employment Agency Ltd.
Dawn Ellmore Employment Agency Ltd is an Employment Agency and Employment Business (as defined in the Employment Agencies and Employment Businesses Regulations 2003) which provides work finding services to its clients and work seekers. The Company must process personal data so that it can provide these services – in doing so, the Company acts as a data controller.
You may give or have given your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws.
Collection and use of personal data
(a) Purpose of processing and legal basis
The Company will collect your personal data and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
We may use your email address to send you details of new vacancies in sectors relevant to your skills. If you do not wish to receive such job alert emails, you may unsubscribe using the link provided in any such email, or by contacting us using the contact details given below.
If you have opted–in we may also send you marketing information and news via email. You can opt-out from receiving these at any time using the link provided when you receive these communications from us.
In cases where you have not given your personal data to the Company directly, we may indirectly collect your personal data from a third party jobs board. This personal data may include your name and contact details, and other personal data as provided on your CV or otherwise to the third party.
In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:
- Where we have a legitimate interest
- Your consent
- To comply with a legal obligation that we have
- To fulfil a contractual obligation that we have with you
(b) Legitimate interest
This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
- Managing our database and keeping work-seeker records up to date
- Providing work-finding services to you and our clients
- Contacting you to seek your consent where we need it
- Giving you information about similar products or services
(c) Statutory/contractual requirement
The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.) Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.
(d) Recipient/s of data
The Company will process your personal data with the following recipients:
- Clients of the Company, for the purposes of providing work seeking services
- Former employers whom we may seek references from (with your permission)
- Other recruitment agencies in the supply chain.
The Company may transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will only do this with your explicit permission to do so, and will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep any payroll records, holiday pay, sick pay, and pensions auto-enrolment records for as long as is legally required by HMRC.
In addition to the above, our interest in retaining personal data is often ongoing, meaning that in some circumstances we may retain such data for long periods of time. We maintain contact with work seekers whose personal data we hold, and we perform periodic data reviews to ensure that we are not holding on to data unnecessarily.
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you
- The right of access to the personal data the Company processes on you
- The right to rectification of your personal data
- The right to erasure of your personal data in certain circumstances
- The right to restrict processing of your personal data
- The right to data portability in certain circumstances
- The right to object to the processing of your personal data that was based on a public or legitimate interest
- The right not to be subjected to automated decision making and profiling
- The right to withdraw consent at any time
Your right to data portability only applies: (a) in respect of information that you have provided to us, (b) when the lawful basis for processing the information is either consent or the performance of a contract, and (c) when we are carrying out processing by automated means.
Where you have consented to the Company processing your personal data you have the right to withdraw that consent at any time by contacting us using the contact details given below. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.
There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the contact details given below if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
We may obtain data about you from cookies. These are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.
Most web browsers allow some control of most cookies through the browser settings. Please note that in a few cases some of our website features may not function if you remove cookies from your browser.
We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.
Links to external websites
The Company’s website may contains links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.
Sale of business
If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.
The Company takes every precaution to protect our users’ information. Only employees who need the information to perform a specific job (for example our consultants and accounts department) are granted access to your information.
The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email and the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email or the Internet.
If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.
If you have any questions about the security at our website, you can contact us using the contact details given below.
Changes to this Privacy Notice
We will update this Privacy Notice from time to time. We will post any changes on the notice with revision dates. If we make any material changes, we will notify you.
Complaints or queries
If you wish to complain about this Privacy Notice or any of the procedures set out in it, please contact us in the first instance using the contact details given below.
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/ (or any other relevant supervisory authority should your personal data be processed outside of the UK) if you believe that your data protection rights have not been adhered to.
Any comments regarding our Privacy Notice any requests relating to your data protection rights should be directed to firstname.lastname@example.org, or by post to:
12-13 Hatton Garden